Position: Office manager

LUXEMBOURG CONVENTION BUREAU G.I.E.
The Luxembourg National Convention Bureau (LCB) is an independent entity dedicated to raising Luxembourg’s profile as a leading destination for Business Events. The LCB focuses on the acquisition and facilitation of international conferences and Business Events in the Grand Duchy, representing the national Business Events industry and acting as a one-stop shop for conference organizers. The objective of the LCB is to strengthen Luxembourg’s local economy by increasing knowledge exchange, trade, and investment.
 
Job Statement:
The Luxembourg Convention Bureau is looking for an Office manager to ensure the smooth running of its office while providing full administrative support. As a key figure in the back office, you will support the operational needs of the office and play an essential role in maintaining organizational efficiency as well as delivering quality customer service. We are looking for someone with excellent organizational and communication skills, as well as a commitment to maintaining a positive and efficient workplace.
 
Reports to: CEO of the Luxembourg Convention Bureau G.I.E.
 
Job Duties & Responsibilities:
- Operational support: Oversee daily office tasks to ensure smooth internal operations.
- Administrative support: Manage day-to-day back-office tasks, including planning and organizing meetings, handling e-mails and preparing travel arrangements for the team.
- Support and assist the team with various back-office operations such as updating databases and CRM.
- Accounting: Follow up on invoices, record accounting entries and prepare documents for the accounting firm.
- Office supplies management: Order and maintain office supplies inventories while managing relations with suppliers, handle office and business contracts.
- Offer assistance in planning and coordinating off-site activities and site inspections.
- Telephone reception: Answer direct incoming calls in a professional manner.
- Provide support for convention bureau activities, and other Business Events related activities, as directed by the CEO.
- Assume any other task as directed by the CEO.
 
Skills and Competency Requirements:
- Experience: At least five years' experience in an administrative/office management role or similar position.
- Organizational skills: Excellent ability to prioritize tasks, manage time effectively and work methodically with attention to detail.
- Communication skills: Ability to communicate clearly and professionally.
- Accounting skills: Good knowledge of accounting principles.
- Technical skills: Proficiency in MS Office (Word, Excel, Outlook) and a variety of office software (email tools, spreadsheets and databases).
- Languages: Written and spoken command of French and English. German and/or Luxembourgish are assets.
- Personal qualities: Demonstrated ability to work cooperatively with others to accomplish joint tasks and common objectives, contributing to a positive work environment and fostering collaboration.
 
Offer:
- The position is a permanent (CDI), part-time (50%) position
- Competitive salary and benefits package commensurate with similar positions in the Grand Duchy
 
Information:
For further information please contact:
 
Madame Rachel Negri
Telephone: 247-74152
 
Applications:
Please submit your application letter and CV before 6th March 2025 to jobs@lcb.lu